This page will guide you through the process of applying for your J1 visa to the USA. Please take the time to read through it carefully - and bookmark it so you can refer back to it during the application process!
Once you have successfully submitted your application for a J1 Visa Programme the process of gaining the legal sponsorship begins.
There are various stages to this - each is extremely important. Please note that at all times we must adhere to US government regulations governing the programme.
Please make sure you read all the information on this page to avoid delays and confusion during the application process.
This will guide you through the process. You should refer back to this page when completing your online application.
Once you've registered on this page, our team will set you up in the system with a CIEE Beacon Account. You'll receive a welcome email from firstname.lastname@example.org with your log in details!
Please make sure you refer back to this page throughout the application process as there are no instructions on the actual application!
As well as completing the online application, you will also need to upload some supporting documents - including Proof of Univeristy Status, Passport ID page.
Those with a Download link should be downloaded from this page before you start your application
*This can be completed, signed and stamped by any member of staff at your university
Once you have completed these you will need to upload them to the relevant parts of your online account
*You will need to upload the Fees Disclosure to the DOCUMENTS section at the bottom of our account page
Once you have logged into your online account you will see a blue button marked Training Plan.
This will take you to your online training plan.
Scroll Down to the Section marked MAIN SUPERVISOR/ POC and click the blue INVITE button.
Enter your Supervisor details and hit the SEND INVITATION button.
You can then return to your part of the application!
To do this, please click on the grey profile picture box at the top of your BEACON application - you will then be able to upload a suitable picture.
*Please make sure this image is less than 1mb in size
Once you've invited your US Host Company Supervisor and added a profile picture to your account, you should start completing the application. We know this can seem daunting, so we've put together a step by step guide to help you!
Once your online training plan has been completed and signed by your US Host Company, you will receive an email from the system notifying you.
BEFORE you sign, you must make sure you enter the PROGRAM DATES.
This will be the earliest date you want to be covered by insurance to enter the USA and the last date you wish to be in the US.
*Please note: You can only apply to arrive up to 30 days prior to your official Intern start date - and you may only remain in the US up to a maximum 30 days After your internship end date
You must make sure these are entered into your online training plan before you sign! Without these dates we are unable to review or start the process for you.
Your PROGRAM END DATE MUST BE AFTER YOUR TRAINING END DATE or we will not be able to submit your application.
*It's very important you choose the total dates you want to be in the USA . Once you have been approved and legal documents printed and shipped from the US, there will be a charge of at least £50 + any additional month charge for any changes.
When your online training plan has been completed and signed by both your host Company and you, you should make sure your application is complete (including those all important supporting documents!).
Then please sign this part as well. You'll need to email our team at email@example.com to let us know you're happy to move ahead before we start the review process!
If you are planning on undertaking an internship at more than one Host Company during your time in the US there is a slightly different process for your application.
▪ Your 1st Host Company will need to complete the online DS-7002 - you will need to invite them to do this via your online account.
▪ Your Second Host Company will need to complete and sign off on a PDF version of the DS-7002 - you can download this below
▪ Once they have completed and signed this they must send to you so you can complete all relevant sections.
▪ You must then also sign this form!
▪ You'll need to upload this to the "Documents" section of your online application
Please note: For split internships please leave the Program End date on your online Training Plan BLANK. You will need to tell us this date when you have uploaded the PDF Training Plan for your second host by emailing firstname.lastname@example.org
It is VITAL you email our team at email@example.com to let us know when you have uploaded your 2nd Training Plan. Until you do we will not be able to review your application.
Your application is complete when both your part of the application and the online training plan have been completed and signed.
• The Online training plan must be completed and signed by both your US Host Company Supervisor and you
• Your part of the application must have all sections completed including uploaded Supporting Documents to the Documents section at the bottom of the application page
Once you have emailed our team to confirm you are ready to move forward with the application, we will email you a payment request.
Once this payment has been made, we will be able to submit your completed application to our colleagues in the USA for processing.
Below is an outline of the process - each application is assessed individually however, so timelines and processes vary
We strongly recommend allowing a minimum 6 weeks for this - more in the busy periods of the year!
Once both parts of your application are complete (your part and your online training plan), please email our team at firstname.lastname@example.org to confirm.
We will then review your application and let you know if anything needs to be revised/ is missing.
*Please make sure you have uploaded all relevant Supporting Docs from the section on this page!
Our team will email you a Payment Request. Once we have confirmation this has been paid, we will submit your application to our colleagues in the USA for the process to start
Your application will show as UNDER REVIEW. CIEE will work with your Host Company to approve your application. You must check your email regularly during this process as this will be how we contact you should we require further information. In some cases, CIEE may ask your Host Company to revise your training plan to being it into line with US Government requirements.
Once approval has been granted (this may take up to 4 weeks), your status on your application will change to ACCEPTED. Within 24-48 hours of this you will be able to see your SEVIS ID at the top of your online account page. THIS IS SHOWN AS YOUR DS-2019 NUMBER.
Within 3-5 working days of this, your legal paperwork will be sent to our offices in the United Kingdom and we will send these out to you. Using your SEVIS ID (DS-2019#) you can complete the DS-160 form - see our US Embassy Interviews button below
Once you have recieved your legal paperwork from us (this normally takes place 5 -7 days after approval has been given in the USA) you will be able to go online and start the process of booking your visa interview
At your face to face interview at your local Embassy or Consulate, you will be required to answer some questions about your trining plan, your plans for when you return home and other details.
You will also be required to provide biometric data (fingerprints).
When your passport and visa are returned to you by the US Embassy, you are free to book your flights and travel to the US on or after the date listed as Program Start Date on your Documents and online Training Plan
You will be required to show proof of a negative COVID test within 72 hours of departure for the USA.
You will need to show this AND proof that you are fully vaccinated against COVID-19 in order to board your flight
You will need to register in SEVIS (see below on this page) and also provide contact tracing information to immigration authorities upon entry to the United States