Who needs one, why - and how much it costs
Host organisations new to the programme may require a site visit from a CIEE-designated representative, in order to ensure a positive, productive professional environment. This is a U.S. Department of State requirement.
As part of the process, the designated representative will want to see the location, take a few pictures of the site of activity, the intern or trainee's work space and collect a business business card.
They will then complete a report for the Compliance team - which will allow your application to be approved.
*Should a Site visit show a US Host Organisation to not be a suitable location the application will be denied sponsorship
For most hosts, visits are not necessary. For example, a company is exempt if they have hosted an intern or trainee with CIEE within the last three years or if they are an academic institution. In addition, federal, state, or local government offices are exempt from this requirement
The Fee for a Host company Site Visit is in addition to the normal programme fees
As a general rule, a site visit will add an additional 2-3 weeks to the application processing time. During the visit, the representative will view and take photographs of the company environment, including the prospective intern/trainee’s workspace.
The Visit itself should take no more than an hour.
The Site Visit will not be booked and scheduled until all other parts of the application have been completed and the application is approved in principle.
Once a Site Visit has taken place, you should allow 2-3 working days for the report to be submitted and (subject to all requirements being met) approval for your programme to be authorised
Under US State Department regulations we are unable to accept applications for Traineeships in "Home based office locations" - unless they meet certain strict criteria.
Please contact us if you think this applies to you.
In almost every circumstance however a Home Based office will be denied sponsorship unless it can show completely independent working areas with no access required through the home. This will include separate entrances and exits, separate bathroom and kitchen facilities.
If your internship or traineeship will be based at multiple locations it may be necessary to conduct a Site Visit at each location that does not meet the criteria. Please note these will be charged at the standard fee for each separate location
Shakespeare Business Centre
245a Coldharbour Lane
Tel: +44 (0)207 788 7877