What do do when you receive your documents from IST Plus

Once you have received all your legal documentation from us (including your DS-2019 Certificate of Eligibility ) you can go ahead and book your face to face interview at the USA Embassy.

Remember - you can't book your face to face interview until you have your DS-2019# (also known as a SEVIS ID) - and you can't get this number until you have been approved by CIEE and received your documents back.

Please note the US Embassy charges $160 US for visa interviews (approx £100).
These fees are separate to your programme fees and must be paid direct to the US Embassy at the time of booking your face to face interview

Important Info

The SEVIS Email

Once your application has been processed through SEVIS you will receive an email from i901noreply@fmjfee.com. This email is confirmation that CIEE have paid your SEVIS fee - but is not confirmation that your documents have yet been printed or shipped from the USA. Please wait for your legal paperwork to arrive at your address before booking your face to face interview.

Important Info

What Documents do you need for the Visa Interview?

  • Your DS-2019 Certificate of Eligibility (this is in the pack we send you with your legal paperwork once you have been approved). Please make sure the infomation in Box 1 of the form is correct and that you have signed and dated at the bottom of the page (Exchange Visitor Certification).
  • Interns, Graduate Interns and PCT applicants only: Your Validated DS-7002 Training Plan - also in your pack
  • Your Passport
  • Your DS-160 Confirmation print out
  • Your I-901 SEVIS receipt print out (this is in the pack we send you). This will have the address for CIEE on it - this is correct as they have paid your SEVIS fee on your behalf
  • Your Embassy appointment letter
  • Any other documents that may be useful to an embassy officer when assessing your Visa application
  • We also recommend taking 2 visa size photos - even if your photo has uploaded to the DS-160 successfully.
  • If you have lost or damaged any of your documents please let us know immediately as you must have these when you attend your face to face interview
  • For a full and comprehensive list of the paperwork required at embassy please see here or go to https://uk.usembassy.gov/visas/study-exchange/where-to-apply/

If there is an error in the dates on your Visa it is VITAL you contact the US embassy direct to query this. You should not travel to the US unless your visa has been issued with the correct dates.

Booking the Interview: Step 1

Go online and complete your DS-160. This can be found at https://ceac.state.gov/genniv/. Remember you are a J1 Exchange Visitor when choosing certain options! You will need to complete the DS-160 and upload a digital photograph of yourself before you can move to Step 2.

*Please note we are unable to assist with completing the DS-160. Please follow the guidance below

Important Info
What's Your Program Number?
  • Summer Work and Travel USA: P-3-04320
  • Summer Camp Exchange: P-3-14839
  • Internship USA and Graduate Internship USA: P-3-05133
  • Career Training USA (PCTUSA): P-3-11217

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Booking the Interview: Step 2

After creating your account, please follow the process and guidance for each of the steps

1. Provide your DS‐160 number (see Step 1).
2. Determine your visa type (J1)
3. Select a courier return location – read the options carefully as an additional fee may be charged
4. Pay your U.S. visa fee via debit card (Visa or Mastercard) – this is $160 US Dollars and is required for anyone booking a visa interview.
5. Schedule an appointment

Contacting the US Embassy (UK Enquiries only)

For any questions or issues relating to visa interviews etc. you can use the Operator Assistance Visa Information Line - or contact them using the @USAinUKConsular Twitter Account below:

• Callers within the United Kingdom should dial 020 3608 6998
• Callers from the United States should dial 703-439-2367
The call center is open Monday through Friday, 7:00 am and 7:00 pm (local time; EST in the United States). The call center is closed on all U.K. and U.S. holidays

Getting Ready to travel/ Pre-flight Check

In line with US Department of State and Embassy recommendations, we advise against making any firm travel plans until you have received your passport and visa back from the Embassy or Consulate.
Neither the US Embassy/ Consulate nor IST Plus can be held responsible for any delays or costs incurred should you book flights prior to receiving your passport and visa.

Once you have received your passport and visa (this is printed inside your passport) back from the US Embassy or Consulate, please check the details carefully.
Your Visa will normally be issued with an end date that matches the end date of your actual internship or traineeship - this is NOT necessarily the date you must depart the USA.
You will be allowed to remain in the USA until the end date as listed on your Certificate of Insurance. These details are also available to view on your online account.
If there is an error in the dates on your Visa it is VITAL you contact the US embassy direct to query this. You should not travel to the US unless your visa has been issued with the correct dates.

For UK applicants you should contact the embassy using their Visa Error Contact Form at

What to take with you on the plane (these items MUST be in your hand luggage and with you at ALL times)
  • Your Passport!
  • Your DS-2019 Certificate of Eligibility
  • Your Insurance Card (this is a pull off card on your Certificate of Insurance)

Common Questions

Please note: Wait times for embassy interviews can be very long in the months leading up to the summer (April, May and June). Please make sure you allow EXTRA time for your application during this period of the year for this

What People are Saying

"WORK AND TRAVEL USA IS A GREAT OPPORTUNITY to work with American people and learn something new. The journey was incredible!"

About Us

IST Plus was formed in 2003. Since then we have worked with thousands of students and young people from all over the world to help and guide them on their international journeys.
We work with partners across the globe to provide the best service possible.

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Tel: +44 (0)207 788 7877
email: info@istplus.com

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