Does your US Company require a Site Visit?

Some companies may require a site visit in order for your application to be approved. This is a legal requirement in order to verify the details of the activities, as well as make sure it is a safe and secure work environment in which to place you.

How do we decide who needs a Site Visit?

Host organisations new to the programme may require a site visit from a CIEE-designated representative, in order to ensure a positive, productive professional environment. This is a U.S. Department of State requirement.
As part of the process, the designated representative will want to see the location, take a few pictures of the site of activity, the intern or trainee's work space and collect a business business card.
They will then complete a report for the Compliance team - which will allow your application to be approved.
*Should a Site visit show a US Host Organisation to not be a suitable location the application will be denied.

For most hosts, visits are not necessary. For example, a company is exempt if they have hosted an intern or trainee with CIEE within the last three years or if they are an academic institution. In addition, federal, state, or local government offices are exempt from this requirement

A Host company will be exempt from the Site Visit requirement if they meet both of the following criteria:

  • More than 25 full-time staff members at the location in which the internship or traineeship will be taking place
  • Annual revenue in excess of $3 million
  • If your potential Host Company does not meet the above criteria then it is likely a Site Visit will be required
  • In some cases, where a Host Company does not meet the above criteria but has hosted within the past 3 years but has since moved location a site visit may be required in order to approve the new site of activity (work location)

How Much does it Cost?

The Fee for a Host company Site Visit is in addition to the normal programme fees

How long does it add to processing time?

As a general rule, a site visit will add an additional 2-3 weeks to the application processing time. During the visit, the representative will view and take photographs of the company environment, including the prospective intern/trainee’s workspace.
The Visit itself should take no more than an hour.

Guidelines on Home based offices

Under US State Department regulations we are unable to accept applications for Traineeships in "Home based office locations" - unless they meet certain strict criteria. Please contact us if you think this applies to you. In almost every circumstance however a Home Based office will be denied sponsorship unless it can show completely independent working areas with no access required through the home. This will include separate entrances and exits, separate bathroom and kitchen facilities.

Placement at multiple locations

If your internship or traineeship will be based at multiple locations it may be necessary to conduct a Site Visit at each location that does not meet the criteria. Please note these will be charged at the standard fee for each separate location

About Us

IST Plus was formed in 2003. Since then we have worked with thousands of students and young people from all over the world to help and guide them on their international journeys.
We work with partners across the globe to provide the best service possible.

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Tel: +44 (0)207 788 7877

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